Product Overview
- BKOffice is a document management system specifically designed for higher education institutions, developed by Hanoi University of Science and Technology (HUST).
- The platform strictly adheres to Government Decree No. 30/2020/NĐ-CP on clerical and administrative procedures.
- BKOffice fully digitizes the workflows of document handling, task management, and record archiving across the entire university.
More than just a replacement for existing software, BKOffice is an enhanced solution tailored to the operational requirements of each university — from document intake, task processing, digital signing, to records management — all performed on a unified, user-friendly, and secure platform.
Key Highlights of BKOffice
- Flexible Organizational Structure: Enables seamless configuration of all university departments and units, supporting diverse administrative structures such as the Party Committee, University Council, Executive Board, Trade Union, and Youth Union.
- Intelligent User Accounts: A single user account can hold multiple roles and responsibilities. Each role is linked with specific term information, and users retain access to past documents even after their term has ended.
- Comprehensive Workflow Management: Intuitive interface for defining incoming, outgoing, and internal document workflows, including signature routing. Easily adaptable to organizational or personnel changes.
- Advanced Digital Signature Support: Supports digital signing for both primary documents and attachments. Capable of concurrently processing hundreds of pages with high efficiency.
- Integration with the National Document Exchange Platform: Allows for seamless sending and receiving of official documents through the national document exchange system, with connectivity provided by the Ministry of Education and Training. HUST is the first MOET-affiliated institution to implement this integration.
- Diverse Digital Signature Options: Compatible with various public digital signature services (Viettel SimCA, Mobifone SimCA, USB Token, Viettel MySign, VNPT SmartCA) as well as HUST-developed internal signatures (BKSign).
- Cross-Platform, User-Friendly Interface: Clean and intuitive design, accessible via both web and mobile applications. Features include real-time notifications and biometric authentication.
- Robust Security Architecture: All data is stored on HUST's internal servers, equipped with automated backups and comprehensive activity logs. The system also features incident alerts and real-time monitoring for enhanced security.
- Scalability and Seamless Integration: Easily integrates with related platforms such as eHUST (Online University Management System), eDiploma (Digital Degree and Certificate Authentication System), and other digital transformation solutions.
BKOffice is a testament to the “Made in Bach Khoa” philosophy — purpose-built to meet internal demands while maintaining the flexibility to adapt to future changes. It marks a critical milestone in HUST’s strategy toward comprehensive digital transformation.